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Job Title: Project Coordinator - Commercial Construction & Design
Company Name: CBRE
Location: Sunnyvale, CA
Position Type: Full Time
Post Date: 05/25/2019
Expire Date: 06/05/2019
Job Categories: Accounting/Auditing, Administrative and Support Services, Advertising/Marketing/Public Relations, Computers, Software, Construction, Mining and Trades, Consulting Services, Finance/Economics, Financial Services, Information Technology, Installation, Maintenance, and Repair, Internet/E-Commerce, Real Estate, Sales, Executive Management, Logistics, Environmental, Web Technology
Job Description
Project Coordinator - Commercial Construction & Design

JOB SUMMARY

Provides administrative support to project team including preparation of presentations to client and training materials maintenance of calendars, meeting set-up and logistics, invoicing and travel. Gathers and organizes project data and maintains Sales Force or other project database used by the local team. 


ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Oversees and manages project documentation and coordinates documentation revisions and distributions.

  •  Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

  • Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.

  • Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).

  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).

  • Prepares  and reviews invoices and pay applications  for processing in accordance with compliance requirements as per  established governance of clients.

  • Acts as a point of contact for escalated matters among the team.

  • Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. 

  • Assists Project Manager in maintaining project metrics for SLA & KPI's.

  • Assists  with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

  • Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES 
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
 
The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and EXPERIENCE 
High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.
   
 
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
 
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
 
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
 
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
 
OTHER SKILLS and/or ABILITIES
Intermediate skills with project management software and Microsoft Office Suite products.
 
Proven organizational skills.  Ability to complete multiple tasks as assigned.
 
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
 

Division Profile:  With access to top-tier market intelligence, planning, local site selection and asset strategies, our Global Workplace Services offering includes Enterprise Facilities Management (EFM), Project Management (PJM), Advisory & Transaction Services (A&T), and Management Consulting.  With over 3,300 specialists and 225+ LEED certified professionals, CBRE maintains the largest network of professional commercial real estate project managers worldwide. Our unmatched geographical coverage, combined with our optimized service delivery process, enables us to plan and execute a full suite of customized project management services for both users of and investors in commercial real estate.  Service offerings include tenant improvements, office move coordination and management, branding, and environmental compliance and sustainability.


Thank you for your interest in CBRE. This position is being published in an effort to build our candidate pipeline for our upcoming opportunities. If an opportunity opens that matches your qualifications, we will reach out to you at that time. We are building a world-class organization with a world-class team and appreciate your interest in CBRE.


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Contact Information
Company Name: CBRE
Website:https://cbre.taleo.net/careersection/exm/jobdetail.ftl?job=19000745&lang=en&src=JB-13820
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