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Job Title: Business/Administrative Associate, Marketing and Events Specialist (6822)
Location: Edwardsville, IL United States
Position Type: Full Time
Post Date: 10/20/2017
Expire Date: 11/20/2017
Job Categories: Advertising/Marketing/Public Relations, Collegiate Faculty, Staff, Administration
Job Description
Business/Administrative Associate, Marketing and Events Specialist (6822)
The University Marketing and Communications Department at SIUE is in search of an experienced Business/Administrative Associate- Marketing and Events Specialist. The Marketing and Events Specialist will manage commencement ceremonies for both the fall and spring sessions. The Specialist will be responsible for communicating relevant information to graduates and guests, maintaining a student RSVP database, ordering appropriate materials, and be the lead customer service contact for graduate/guest inquiries. The Marketing and Events Specialist will also manage content, development and execution of New Student Convocation, work with the Office of Admissions to develop Preview SIUE and Springboard to Success programming, and collaborate with the Chancellor's Office to manage other external affairs/special events.

For commencement and other special events, the Specialist will coordinate with Facilities Management, service vendors and other departments on event setup and execution. He or she will manage event staffing and volunteer coordination, lead training sessions, handle staff assignments, and coordinate event day management.

Additional duties for the Marketing and Events Specialist may include but are not limited to:
-Manage multiple client relationships and develop communication strategies for events and projects.
-Complete multiple annual national institutional surveys as pertains to University events.
-Work with clients to develop content for area-specific webpages.
-Team with internal departments to achieve integrated marketing strategies.
-Assist graphic design and video teams on University presentations and related projects.
-Manage content for University digital signage.

Further duties may be assigned based on the departmentís mission and goals. Depending on scheduled events and projects, this position may require some evening and weekend hours.

This is a current civil service vacancy at Southern Illinois University Edwardsville. The posting will close to applicants at close of business, 4:30 pm CST, on the posting end date.

Applicants must submit a Civil Service application (required), a detailed resume, and unofficial transcripts, including those for SIUE, through HireTouch. Your resume should reflect all relevant skills and experience related to the minimum qualifications listed for this position. If qualifying by education, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteranís preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.

To apply for a vacancy, click the ďApplyĒ button. This will prompt you to access your existing HireTouch account or create a new account. Instructions for creating a new account are available at: HireTouch Set-Up. Only create a new account if you have NEVER created an account. In your HireTouch account, you will upload all necessary documentation as requested above. After logging in or completing your new profile, you can then complete your application process for individual positions.

For Civil Service positions, Illinois residency is required within 180 calendar days of the start date for the designated position.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment. NOTE: Some positions are represented by a union and may require union dues.

For more information, please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.
Qualifications & Requirements
Minimum Acceptable Qualifications:
-Bachelor's degree in business administration, management, communications (including speech communication, mass communication and applied communication), marketing, public relations, special events management, organizational leadership, or a degree related to the position.
-Two years of professional level managerial, business, and/or accounting experience, one year of which was at an administrative level.
-At least one year of experience in marketing agency, promotional writing or strategic communications.

Preferred Qualifications:
-Proficiency in Microsoft Word and Excel, as well as preparing event proposals and/or scripts.
-Minimum one year demonstrated experience designing high-quality PowerPoint presentations, used in large-scale public presentations.
-Strong interpersonal and communication skills, and experience managing large-scale special events.
-Ability to communicate with multiple departments to collect and disseminate information effectively.
-Highly motivated team player with outstanding organization and time management skills.
-Must have demonstrated success in prioritizing and handling multiple projects simultaneously.
-Proven success in development and maintenance of schedules and workflows.
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Contact Information
Contact Name:Jennifer Oates-Blair
Company Description:
SIUE is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live. SIUE awards degrees in undergraduate and graduate programs encompassing the arts, sciences, nursing, education, health, human behavior, business and engineering. The Schools of Dental Medicine and Pharmacy award first-professional doctoral degrees in dental medicine (DMD) and pharmacy (PharmD). SIUE is an NCAA Division I member of the Ohio Valley Conference, as well as the Missouri Valley Conference in menís soccer and the Southern Conference in wrestling. The Edwardsville campus is supplemented by campuses in Alton and East St. Louis. Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteranís status. We encourage applications from women, minorities, protected veterans and people with disabilities.
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